Should you choose to use the online registration option, by completing the registration online, you have acknowledged and accepted understanding of IR Dance policies as outlined below.
Waiver and Photo Release
We will do our best to ensure the safety of the dancers and their guardians. Due to the physical nature of dance, Innovative Rhythm (hereinafter called IR Dance) as a whole will not be held responsible for any injuries that may occur inside or outside the premises. The waiver must be signed before classes begin (or online registration must be completed).
By signing the Photo and Video Release, you agree to the use of images of you or your child by IR Dance. The images may appear on the IR Dance website, social media pages, in brochures or in other promotional materials. No identifying information about the students or families will be included.
Class fees are divided into three payment installments. The first installment is due upon registration, the second November 13, 2017 and the third February 20, 2018. There are two payment options: 1) Pre-authorized credit card payment or 2) submitting post-dated cheques for the year. If you submit post-dated cheques, you have the option of having the cheque returned to you and paying by Debit, Visa or Mastercard when the installments are due. However, you MUST submit post-dated cheques at the time of registration.
There will be a registration fee of $25 per student registering at IR Dance for the 2017-2018 season. This fee will be added to your First Installment. This fee is non-refundable.
Cancellation and Refund Policy
Before Classes Begin- Should you cancel your registration before classes begin, you will receive a 50% refund of your fees.
Between September 11 and November 6, 2017
A) Should you choose to discontinue class during the first 8 weeks of the season, but are still participating in other classes, refunds will be granted less a $25.00 admin fee (per dropped class) and pro-rated based on the dates of enrolment until drop. PLEASE NOTE: You must attend three weeks of classes to be eligible for this refund policy. Otherwise you will defer to our "Before classes begin" policy.
B) Should you discontinue completely from the studio during the first 8 weeks refunds will be granted less a $50.00 Adminstration Fee ( Per dropped class) and pro-rated based on the dates of enrolment until drop.
PLEASE NOTE: You must attend three weeks of classes to be eligible for this refund policy. Otherwise you will defer to our "Before classes begin" policy.
After November 7, 2017- As of November 7, we consider your family committed to the remainder of the dance season. Should you discontinue classes after this date, no refunds will be granted. We will not process any future instalments. If you cannot participate in the recital you can dance up until the December holiday break. No refunds will be granted for the remainder of instalment 2 as performance is part of our program and it is with the understanding that upon registration you will be participating in the recital.
Due to Injury- Refunds/credits will be decided on a case-by-case basis. General guidelines: If a dancer has a serious injury (e.g. broken foot) which prevents them from continuing on for the rest of the year, a refund will be granted from the day we are notified (minus the classes taken and the admin fee). If a lesser injury occurs (e.g.sprained wrist) no refunds will be granted as we encourage the dancer to keep coming to class to observe until the injury is healed and they can continue with the class. Even when the dancer cannot fully participate it is recommended they continue to attend in order to pick up what they missed more easily.
Kinder Only- Because Kinder classes do not perform in the year-end recital, we can accept registrations until February 1, provided there is space in the class. Kinder families have the first three weeks of enrolment to choose if they will continue. Should you discontinue, a refund will be granted minus a $25.00 Adminstration Fee and pro-rated based on the dates of enrollment until drop.
A $3/week fee applies to all late payments for all fee categories.
We reserve the right to cancel a class due to low enrolment. You will be given a full refund for any cancelled classes due to this reason.
All students in Primary 1 and up will need to purchase a costume for each class they are enrolled in for the 2017-18 season. Costume fees range from $75-$135 per costume. A new pair of tights will be included with each costume. A deposit of $60 per student per class is due in November. This deposit is non-refundable. The balance is due in January. Costume fees must be paid in FULL before costumes will be released. Students in levels Junior 3/Level 3 and up will also be required to purchase a t-shirt for the Recital Finale. The t-shirt fee of $25 will be added to the costume balance. Costumes are ordered as of Nov 6. If you choose to discontinue classes after this date, you will be responsible for the cost of the costume as it is not possible to cancel costume orders. The costume will be yours to keep.
A $25 fee applies to all cheques returned NSF. The replacement payment must be in the form of cash, debit or credit card.
Early Bird Discount- Current Students registering by May 19 will qualify for the Early Bird Discount of $25. This discount will be applied by waiving the $25 Registration Fee. New Students registering by June 30 will qualify for the Early Bird Discount of $25.00 provided the Promo Code NewEarly2017 is entered upon registration, or it is requested when registering in person.
Multi-Class Discount- For students taking more than one class, you will receive $5 off each Tuition Instalment of each additional class.
Refer-A-Friend Discount- As a thank you, we offer a $5 discount for each new student who joins IR Dance due to your recommendation. The discount will be applied to your account before the second tuition instalment. Be sure to tell your friends to list your name when asked how they heard about us on their registration.
Family Discount- Every 5th class is free. This offer does not apply to workshops, Silks, specialty classes or summer programs.
All newsletters and information sheets are always available on our online bulletin board at www.irdance.ca/news. We do 90% of our correspondence by email. Please make sure that firstname.lastname@example.org is on your safe list so the newsletters don’t go to your junk mail folder. It is important that you read these messages as they contain vital information regarding the studio. We will not send you any spam, just studio-related news. If you do not hear from us, please verify that we have the correct email address on file. .
On occasion classes may be cancelled due to poor weather conditions or circumstances beyond our control (e.g extended power outage). We will do our best to contact you in advance, but if you are in doubt, please call the studio and check your e-mail. A message on our voicemail will let you know if classes are cancelled. We are unable to offer refunds or makeup classes for the ones cancelled due to circumstances beyond our control. In preparation for our recital we hold extra rehearsals at the end of the year free of charge to make up for any cancelled classes.
Attendance and Punctuality
Consistent attendance enhances the dance experience and allows the individual dancer to feel confident in knowing their class work. Dance is a team sport and therefore poor attendance on the part of an individual effects the whole group. If a student misses three classes in a row, we will call to discuss our concerns. If four classes are missed in a row, if we feel that the overall number of classes missed is too high,or if consistent lateness is a problem, we reserve the right to ask the student to discontinue. In these circumstances, refunds will not be granted. If you expect to miss a class due to illness or conflicts, please phone or email the studio. Please be on time. If you are more than 10 minutes late, the dancer may be asked to sit out due to safety reasons.
Students must come to class in the appropriate attire. Failure to do so will result in a notice to the parents and if it continues to occur, that dancer will be asked to sit out until the proper attire is worn. Hair must be up for all classes, as well as no gum, jewelry or bare legs. Please see the Dress Code section of the website for complete guidelines.
We have dance shoes, dance wear and team clothing for sale. If you would like to purchase something, please see our Staff at the front desk. Exchange or refund within 14 days of purchase on any unused merchandise.
We cannot be held responsible for lost property and cannot send out e-mails to our contact list regarding misplaced items. We have a Lost and Found bin in the studio lobby. We recommend labelling all personal items and making sure you are leaving with the correct items (especially winter boots).
Year End Show
Dance is a Performing Art and since we are a production based studio every student in Primary 1 and up (ages 3 and up) participates in our year end spring recital. Choreography begins in January. Students unable to participate in the recital may dance up until the December break. No tuition refunds will be given for the rest of instalment 2. If we are not notified by November 6 that you cannot participate in the show a costume will be ordered for your dancer and you will be responsible for the cost. All information regarding the recital will be emailed to you. Parents, friends and family are welcome to purchase tickets. The recital is generally held the weekend after the long weekend in May.
Kinder students will conclude the dance season with an in-class presentation held at the studio. It will be a special event for the group without the extra time, commitment and discipline required for the recital.
Combo classes will perform one discipline in the recital and the other discipline will be showcased in an in-class presentation at the studio at the end of the year.
Generally we do not run private classes as the studio schedule does not allow for it. We cannot run private classes as an alternate to regular class work and attendance. We will run private classes in the following situations: Students/Parents may request assistance in preparing auditions for art schools, students in the Dance Company Program may be invited to do competitive solos, staff may recommend that privates are necessary to continue dancing at advanced levels.
Every year we have an awards presentation at the recital. One of our main awards is the Dedicated Dancer Award. If you attend all of your classes from September to May, including Photos and Rehearsal Days, you will receive one of these awards. Any missed class, regardless of the reason, is considered an absence. Most often when students miss a class it is for a good reason. Because we cannot differentiate between "good" and "bad" absences the award is given simply on if the student is in attendance or not. Other awards include Star Performer, Leadership Award and Awards in each discipline. We have the Dedicated Dancer award so that every student regardless of age, experience or ability, has the opportunity to receive an award. We want to encourage our students and awards are a fun way to reward their hard work and dedication!
Summer Camps - Fees and Refund PolicyThe complete camp fee including HST is due upon registration. If you decide to cancel your camp enrolment by April 30, you will receive a refund minus a $25 Cancellation Fee. If you decide to cancel your camp enrolment between May 1 and June 30, you will receive a 50% refund. Any cancellations on or after July 1 will not receive a refund. No refunds or credits will be given for partially missed camp days.